Test Activity Model
Monthly Activities
Below you will find a list of years and months for which activities have been penciled in. This is our best guess as to how things will play out, but hopefully gives you an idea as to who needs to be involved in what activities and at what point in the year.
We start at month -2 in year 00 to cover the handover and transition activities. Click on any month and it will expand to show you what's going on at that point. You can click on a different year to see how we will quickly get into a standard monthly routine.
You can change what you see by clicking on the roles and activities listed here. Note that the more roles and activities you choose to see, the more complex a view you will get.
Which Roles Do You Want To Show?
Which Roles Do You Want To Show?
Monthly Display
Residents find themselves in the final stages of handover of the Public Open Space (POS) from Bloor Homes (BH) to FirstPort (OMA). The EGM to elect Resident Directors (RDs) and to initiate the transition from the OMA to the New Managing Agent (NMA) can be organised. Residents are about 2 months away from running the Management Company (MC).
The Dovecote Residents" Association (TDRA)
Handover
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Old Managing Agent (OMA)
Handover
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Old Company Secretary (OCS)
Handover
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Bloor Homes (BH)
Handover
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Resident Directors (RDs)
Handover
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All Residents
Handover
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New Managing Agent (NMA)
Handover
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New Company Secretary (NCS)
Handover
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The handover from Bloor Homes to FirstPort (OMA) completes, the EGM is held at which residents are elected as Resident Directors and the transition to the New Managing Agent (NMA)/New Company Secretary (NCS) can be initiated. FirstPort is still involved at this point to support transition. Residents are about 1 month away from running the Management Company (MC).
The Dovecote Residents" Association (TDRA)
Handover
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Transition
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Old Managing Agent (OMA)
Handover
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Transition
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Old Company Secretary (OCS)
Handover
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Transition
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Bloor Homes (BH)
Handover
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Transition
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Resident Directors (RDs)
Handover
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Transition
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All Residents
Handover
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Transition
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New Managing Agent (NMA)
Handover
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Transition
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New Company Secretary (NCS)
Handover
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Transition
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Transition to the New Managing Agent (NMA) completes and Residents are now running the Management Company (MC). The focus is on initiating the first year of normal operations for the Management Company, taking us up to the end of 2024. This includes drafting of the Service Charge Budget and engaging Service Providers.
The Dovecote Residents" Association (TDRA)
Transition
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Old Managing Agent (OMA)
Transition
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Old Company Secretary (OCS)
Transition
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Bloor Homes (BH)
Transition
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Resident Directors (RDs)
Transition
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All Residents
Transition
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New Managing Agent (NMA)
Transition
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New Company Secretary (NCS)
Transition
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This is month 1 of the Residents running the Management Company (MC). The Service Charge budget needs to be finalised and issued to every homeowner. This will fund activities through to the end of 2024.
The Dovecote Residents" Association (TDRA)
Monthly Process
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Old Managing Agent (OMA)
Monthly Process
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Old Company Secretary (OCS)
Monthly Process
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Bloor Homes (BH)
Monthly Process
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Resident Directors (RDs)
Monthly Process
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All Residents
Monthly Process
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New Managing Agent (NMA)
Monthly Process
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New Company Secretary (NCS)
Monthly Process
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This is month 2 of the Residents running the Management Company (MC). The focus is on collecting Service Charge fees from homeowners and ensuring Service Providers are delivering against their contractual commitments.
The Dovecote Residents" Association (TDRA)
Monthly Process
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Old Managing Agent (OMA)
Monthly Process
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Old Company Secretary (OCS)
Monthly Process
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Bloor Homes (BH)
Monthly Process
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Resident Directors (RDs)
Monthly Process
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All Residents
Monthly Process
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New Managing Agent (NMA)
Monthly Process
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New Company Secretary (NCS)
Monthly Process
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This is month 3 of the Residents running the Management Company (MC). The focus continues to be on collecting Service Charge fees from homeowners and ensuring Service Providers are delivering against their contractual commitments. A quarterly review of the Public Open Space (POS) may be undertaken at this point, in order to identify ad-hoc maintenance work that may be required.
The Dovecote Residents" Association (TDRA)
Monthly Process
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Old Managing Agent (OMA)
Monthly Process
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Old Company Secretary (OCS)
Monthly Process
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Bloor Homes (BH)
Monthly Process
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Resident Directors (RDs)
Monthly Process
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All Residents
Monthly Process
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New Managing Agent (NMA)
Monthly Process
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New Company Secretary (NCS)
Monthly Process
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This is month 4 of the Residents running the Management Company (MC). The focus is on chasing up the final few outstanding Service Charge fees from homeowners and ensuring Service Providers are delivering against their contractual commitments.
The Dovecote Residents" Association (TDRA)
Monthly Process
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Old Managing Agent (OMA)
Monthly Process
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Old Company Secretary (OCS)
Monthly Process
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Bloor Homes (BH)
Monthly Process
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Resident Directors (RDs)
Monthly Process
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All Residents
Monthly Process
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New Managing Agent (NMA)
Monthly Process
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New Company Secretary (NCS)
Monthly Process
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This is month 5 of the Residents running the Management Company (MC). Outstanding Service Charge fees from homeowners may be moving into a debt collection stage. Service Providers should be well established. A company Confirmation Statement needs to be filed by 22/12.
The Dovecote Residents" Association (TDRA)
Monthly Process
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Old Managing Agent (OMA)
Monthly Process
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Old Company Secretary (OCS)
Monthly Process
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Bloor Homes (BH)
Monthly Process
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Resident Directors (RDs)
Monthly Process
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All Residents
Monthly Process
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New Managing Agent (NMA)
Monthly Process
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New Company Secretary (NCS)
Monthly Process
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A regular month for the Management Company (MC). Debt collection could be a real focus at this point. Service Providers should be well established. A quarterly review of the Public Open Space (POS) may be undertaken at this point, in order to identify ad-hoc maintenance work that may be required.
The Dovecote Residents" Association (TDRA)
Monthly Process
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Old Managing Agent (OMA)
Monthly Process
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Old Company Secretary (OCS)
Monthly Process
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Bloor Homes (BH)
Monthly Process
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Resident Directors (RDs)
Monthly Process
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All Residents
Monthly Process
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New Managing Agent (NMA)
Monthly Process
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New Company Secretary (NCS)
Monthly Process
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A regular month for the Management Company (MC). Everything should be running smoothly by now. An AGM needs to be organised.
The Dovecote Residents" Association (TDRA)
Monthly Process
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Old Managing Agent (OMA)
Monthly Process
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Old Company Secretary (OCS)
Monthly Process
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Bloor Homes (BH)
Monthly Process
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Resident Directors (RDs)
Monthly Process
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All Residents
Monthly Process
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New Managing Agent (NMA)
Monthly Process
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New Company Secretary (NCS)
Monthly Process
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A regular month for the Management Company (MC). Everything should be running smoothly by now. The AGM will be held to allow residents to review the performance of the MC.
The Dovecote Residents" Association (TDRA)
Monthly Process
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Old Managing Agent (OMA)
Monthly Process
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Old Company Secretary (OCS)
Monthly Process
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Bloor Homes (BH)
Monthly Process
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Resident Directors (RDs)
Monthly Process
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All Residents
Monthly Process
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New Managing Agent (NMA)
Monthly Process
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New Company Secretary (NCS)
Monthly Process
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A regular month for the Management Company (MC). A quarterly review of the Public Open Space (POS) may be undertaken at this point, in order to identify ad-hoc maintenance work that may be required.
The Dovecote Residents" Association (TDRA)
Monthly Process
Unexpected con_type of
Old Managing Agent (OMA)
Monthly Process
Unexpected con_type of
Old Company Secretary (OCS)
Monthly Process
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Bloor Homes (BH)
Monthly Process
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Resident Directors (RDs)
Monthly Process
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All Residents
Monthly Process
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New Managing Agent (NMA)
Monthly Process
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New Company Secretary (NCS)
Monthly Process
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A regular month for the Management Company (MC). Thoughts are switching to preparing for the next Service Charge year. A review of Service Providers is likely to be needed.
The Dovecote Residents" Association (TDRA)
Monthly Process
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Old Managing Agent (OMA)
Monthly Process
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Old Company Secretary (OCS)
Monthly Process
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Bloor Homes (BH)
Monthly Process
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Resident Directors (RDs)
Monthly Process
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All Residents
Monthly Process
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New Managing Agent (NMA)
Monthly Process
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New Company Secretary (NCS)
Monthly Process
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A regular month for the Management Company (MC). Service Provider contracts will be renewed and an AGM will be organised.
The Dovecote Residents" Association (TDRA)
Monthly Process
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End of Year Process
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Old Managing Agent (OMA)
Monthly Process
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End of Year Process
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Old Company Secretary (OCS)
Monthly Process
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End of Year Process
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Bloor Homes (BH)
Monthly Process
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End of Year Process
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Resident Directors (RDs)
Monthly Process
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End of Year Process
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All Residents
Monthly Process
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End of Year Process
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New Managing Agent (NMA)
Monthly Process
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End of Year Process
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New Company Secretary (NCS)
Monthly Process
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End of Year Process
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A regular month for the Management Company (MC). A quarterly review of the Public Open Space (POS) may be undertaken at this point, in order to identify ad-hoc maintenance work that may be required. The Service Charge Budget for the next year will be drafted and the AGM will be held.
The Dovecote Residents" Association (TDRA)
Monthly Process
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End of Year Process
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Old Managing Agent (OMA)
Monthly Process
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End of Year Process
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Old Company Secretary (OCS)
Monthly Process
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End of Year Process
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Bloor Homes (BH)
Monthly Process
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End of Year Process
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Resident Directors (RDs)
Monthly Process
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End of Year Process
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All Residents
Monthly Process
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End of Year Process
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New Managing Agent (NMA)
Monthly Process
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End of Year Process
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New Company Secretary (NCS)
Monthly Process
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End of Year Process
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A regular month for the Management Company (MC). Thoughts are switching to preparing for the next Service Charge year. A review of Service Providers is likely to be needed.
The Dovecote Residents" Association (TDRA)
Monthly Process
Unexpected con_type of
Old Managing Agent (OMA)
Monthly Process
Unexpected con_type of
Old Company Secretary (OCS)
Monthly Process
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Bloor Homes (BH)
Monthly Process
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Resident Directors (RDs)
Monthly Process
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All Residents
Monthly Process
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New Managing Agent (NMA)
Monthly Process
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New Company Secretary (NCS)
Monthly Process
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A regular month for the Management Company (MC). Service Provider contracts will be renewed and an AGM will be organised. Dormant company accounts to be filed by 30/09.
The Dovecote Residents" Association (TDRA)
Monthly Process
Unexpected con_type of
End of Year Process
Unexpected con_type of
Old Managing Agent (OMA)
Monthly Process
Unexpected con_type of
End of Year Process
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Old Company Secretary (OCS)
Monthly Process
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End of Year Process
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Bloor Homes (BH)
Monthly Process
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End of Year Process
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Resident Directors (RDs)
Monthly Process
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End of Year Process
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All Residents
Monthly Process
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End of Year Process
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New Managing Agent (NMA)
Monthly Process
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End of Year Process
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New Company Secretary (NCS)
Monthly Process
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End of Year Process
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A regular month for the Management Company (MC). A quarterly review of the Public Open Space (POS) may be undertaken at this point, in order to identify ad-hoc maintenance work that may be required. The Service Charge Budget for the next year will be drafted and the AGM will be held.
The Dovecote Residents" Association (TDRA)
Monthly Process
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End of Year Process
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Old Managing Agent (OMA)
Monthly Process
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End of Year Process
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Old Company Secretary (OCS)
Monthly Process
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End of Year Process
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Bloor Homes (BH)
Monthly Process
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End of Year Process
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Resident Directors (RDs)
Monthly Process
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End of Year Process
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All Residents
Monthly Process
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End of Year Process
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New Managing Agent (NMA)
Monthly Process
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End of Year Process
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New Company Secretary (NCS)
Monthly Process
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A regular month for the Management Company (MC). Thoughts are switching to preparing for the next Service Charge year. A review of Service Providers is likely to be needed.
The Dovecote Residents" Association (TDRA)
Monthly Process
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Old Managing Agent (OMA)
Monthly Process
Unexpected con_type of
Old Company Secretary (OCS)
Monthly Process
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Bloor Homes (BH)
Monthly Process
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Resident Directors (RDs)
Monthly Process
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All Residents
Monthly Process
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New Managing Agent (NMA)
Monthly Process
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New Company Secretary (NCS)
Monthly Process
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A regular month for the Management Company (MC). Service Provider contracts will be renewed and an AGM will be organised.
The Dovecote Residents" Association (TDRA)
Monthly Process
Unexpected con_type of
End of Year Process
Unexpected con_type of
Old Managing Agent (OMA)
Monthly Process
Unexpected con_type of
End of Year Process
Unexpected con_type of
Old Company Secretary (OCS)
Monthly Process
Unexpected con_type of
End of Year Process
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Bloor Homes (BH)
Monthly Process
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End of Year Process
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Resident Directors (RDs)
Monthly Process
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End of Year Process
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All Residents
Monthly Process
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End of Year Process
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New Managing Agent (NMA)
Monthly Process
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End of Year Process
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New Company Secretary (NCS)
Monthly Process
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